OFFICER RESPONSIBILITIES

Physician Shadowing 

Dedicated Member

PARTNERSHIPS:

Princeton Review Partnership 

Kaplan Partnership 

President

·       Qualifications: must be a national member, must be able to attend all the meetings, and be able to perform all the duties below

·       Initiating and developing projects for our organization to attend/perform

·       Presiding over all meetings

·       Responsible for all the other officers duties if they are not performed

·       Responsible for creating an agenda prior to each meeting, and possibly a handout of reminders/information for the group

·       Speaking with the chapter advisor about our activities

·       Responsible for communicating with the officers about the activities and responsibilities they need to perform

Vice-President

·       Qualifications: must be a national member, must be able to attend all the meetings, and be able to perform all the duties below

·       Performs in the absence of the president

·       Responsible for making sure the attendance is taken at the meeting

·       Responsible for tallying the points per month for the skeleton pieces

·       Serves as webmaster for the AED website, updating before and after each meeting

Treasurer

·       Qualifications: must be a national member, must be able to attend all the meetings, and be able to perform all the duties below

·       The treasurer must be reliable with money and in general a trustworthy person

·       Responsible for accepting the membership fees, and handing out receipts

·       Keeping a detailed and accurate account of the money that is transferred/deposited/withdrawled from the account

·       Deposits all money into the account in a timely fashion

·       Taking expense receipts (for example form the meetings pizza), writing a detailed description of the reason, and then reimbursing the purchaser

·       Provides the Secretary with a final national membership fee check to be sent to the national office

·       In charge of getting the account changed over to include themselves as a account member – should be done during the summer before their year in office

Secretary

·       Qualifications: must be a national member, must be able to attend all the meetings, and be able to perform all the duties below

·       After the meeting, they need to post the minutes and important dates and information for the month to the listserv

·       Send out reminder emails to the listserv to inform the members of meetings times, places, and other pertinent information

·       Responsible for turning in the national forms with all the required signatures and fees

·       In charge of filling out and distributing the membership cards to new members (or national members)

·       Responsible for checking the AED mailbox in the Marshall Center weekly

Historian

·       Qualifications: must have been a member for at least a year, have a science GPA above a 3.0, must be able to attend all the meetings, and be able to perform all the duties below

·       The historian must be able to attend MANY of the events each month in order to document them, or make arrangements for someone to document the event in their absence. They must also have a camera (digital preferred …. Or a regular camera and have scanning resources)

·       They must send the pictures to the webmaster to make available on the website in a timely fashion

Scalpel Reporter

·       Qualifications: must have been a member for at least a year, have a science GPA above a 3.0, must be able to attend all the meetings, and be able to perform all the duties below

·       The scalpel reporter must be active in the clubs organizations outside of the meetings to be able to report on the happenings of our organization, also the scalpel reporter must have decent writing skills

·       Responsible for reporting what our organization does, which is reported as a written document and attached photos

·       Reports are due August 1 and December 1          

Service Coordinator

·       Qualifications: must have been a member for at least a year, have a science GPA above a 3.0, must be able to attend all the meetings, and be able to perform all the duties below

·       Coordinate at least two different events each month, and be sure that an officer or themselves will be present to document the attendance at the event

Membership/Advertising

·       Qualifications: must have been a member for at least a year, have a science GPA above a 3.0, must be able to attend all the meetings, and be able to perform all the duties below

·       Checking the AED email account for people interested in joining AED, providing them with the necessary information, meeting times, and forms needed

·       Subscribing the new members to the listserv

·       Recruitment of new members, including:

·       Reserving a display case in the Marshall Center in September and January

·       Designing a flyer to attract new members, submitting it to the Marshall center for copies, and then creating a committee to distribute the flyer around the science buildings of campus

·       Must be able to meet over the summer break to work on recruitment

·       Designing a flyer to announce the pre-professional discount on Princeton Review courses, submitting it to the Marshall Center for copies, and creating a committee to distribute the flyers to the pre-professional buildings (including Business, Cooper Hall, Social Science, Psychology, etc)

·       Calculating the science GPA’s for members who have applied